Self-Declaration
As part of the recruitment process, Aran Organization for the Development of Civic Culture is committed to upholding the highest standards of ethical behavior, including zero tolerance for sexual exploitation and abuse (SEA). Candidates are required to complete this declaration to confirm their eligibility for employment.
Mandatory Training Records and Materials
Purpose:
This document outlines the mandatory training programs provided to employees and volunteers
of Aran Organization. It includes records of completed training sessions, training materials used,
and schedules to ensure compliance with organizational policies and standards.
PSEA Training Package
Training Objectives
This training aims to:
1. Define sexual exploitation and abuse (SEA) in alignment with UN standards.
2. Explain the prohibition of SEA and emphasize your organization’s zero-tolerance policy.
3. Outline mandatory actions for personnel, including reporting and victim referral procedures.
Communication Materials
Overview
Aran Organization for the Development of Civic Culture is committed to ensuring that all personnel,
beneficiaries, and community members are aware of the mechanisms available for reporting Sexual Exploitation and Abuse (SEA). To achieve this, the organization uses clear, accessible, and culturally sensitive
communication materials that raise awareness and encourage the safe reporting of SEA allegations.
Description of Reporting Mechanism
Purpose
The reporting mechanism of Aran Organization for the Development of Civic Culture ensures that all
personnel, beneficiaries, and community members, including children, have access to safe, confidential, and accessible channels for reporting incidents of Sexual Exploitation and Abuse (SEA). This mechanism is
designed to uphold safety, transparency, and accountability while protecting whistle-blowers and survivors
Internal Complaints and Feedback Mechanism
Purpose of the Complaints and Feedback Mechanism
The Internal Complaints and Feedback Mechanism (CFM) at Aran Organization for the Development of
Civic Culture is designed to provide a safe, accessible, and effective means for staff, beneficiaries, and community members to raise concerns, report grievances, and provide feedback regarding the organization’s activities and practices. The mechanism is aligned with our commitment to transparency, accountability, and continuous improvement.
Participation in Joint Reporting Mechanisms
Overview of Joint Reporting Mechanisms
As part of our commitment to addressing Sexual Exploitation and Abuse (SEA) and promoting accountability, Aran Organization for the Development of Civic Culture actively participates in joint reporting mechanisms
with other organizations and stakeholders. These collaborative efforts help enhance the effectiveness of our SEA reporting processes and ensure that allegations are addressed in a comprehensive, coordinated, and efficient manner.
PSEA Awareness-Raising Plan
Introduction
This plan outlines Aran Organization’s approach to raising awareness about the prevention of Sexual
Exploitation and Abuse (PSEA) among staff, beneficiaries, and community members. The plan aims to ensure that all stakeholders are informed of their rights, responsibilities, and the mechanisms available for reporting SEA.
Reporting Mechanism for Sexual Exploitation and Abuse (SEA)
Purpose of the Reporting Mechanism
The reporting mechanism for Sexual Exploitation and Abuse (SEA) ensures that all personnel,
recipients of assistance, and community members—including children—have access to safe,
confidential, and accessible channels to report allegations of SEA. This system is designed to uphold
the principles of safety, confidentiality, transparency, and accountability
Whistle-Blower Policy
Purpose
The Whistle-Blower Policy establishes a safe and confidential process for individuals to report concerns about misconduct, unethical behavior, or violations of policies, including Sexual Exploitation and Abuse (SEA). It aims to protect whistle-blowers from retaliation and ensure that reported issues are addressed promptly and fairly
Description of Referral or Standard Operating Procedure (SOP)
Purpose
This Standard Operating Procedure (SOP) outlines the process for referring survivors of Sexual Exploitation and Abuse (SEA) to appropriate support services. It ensures that referrals are conducted systematically, that the survivor’s safety and confidentiality are prioritized, and that all necessary support services are provided in a timely and effective manner.
Internal or Interagency Referral Pathway
Purpose
This document outlines the internal and interagency referral pathways for survivors of Sexual Exploitation and Abuse (SEA). The pathway ensures that all individuals reporting SEA have access to appropriate, timely, and confidential support services from Aran Organization and its external partners. The goal is to coordinate a seamless response to SEA cases and ensure survivor safety and well-being.
Principles
Introduction
The Guidelines on Victim Assistance and Training on GBV Case Management Principles provide a
framework for ensuring that survivors of Gender-Based Violence (GBV) and Sexual Exploitation and Abuse
(SEA) receive appropriate, survivor-centered assistance. These guidelines are designed to be followed by all staff and partners involved in supporting survivors, ensuring a consistent and ethical approach to case
management.
Referral and Assistance Records – Aran Organization
Purpose:
This document outlines the procedures for managing and documenting referrals and assistance
provided to individuals who report allegations or seek support. It ensures that all referrals and
assistance are handled systematically, with appropriate records maintained for accountability and
follow-up.
Referral Form for Survivors of GBV/SEA
Confidentiality Statement
All information recorded on this form will be treated with strict confidentiality and only shared with authorized personnel or service providers with the survivor’s consent.
Contract for Professional Investigative Services
Dedicated Resources for Investigations and/or Commitment of Partner for Support
Purpose
This document outlines the dedicated resources allocated by Aran Organization for conducting investigations
into allegations of Sexual Exploitation and Abuse (SEA). It also details the organization’s commitment to
partnering with external professionals or agencies when needed to ensure thorough, impartial, and expert
investigations.
Investigation Procedures and Reports
Purpose:
This document outlines the procedures for conducting investigations into allegations of
misconduct within Aran Organization. It aims to ensure that investigations are carried out
systematically, fairly, and transparently, upholding the organization’s commitment to integrity
and accountability.
PSEA Investigation Policy/Procedures
Purpose
This PSEA Investigation Policy/Procedures outlines the steps to be followed when investigating allegations
of Sexual Exploitation and Abuse (SEA) within Aran Organization for the Development of Civic Culture.
The purpose of this policy is to ensure that investigations are conducted thoroughly, impartially, and with the highest level of professionalism and integrity. It also aims to protect survivors, maintain confidentiality, and uphold the organization’s commitment to a zero-tolerance policy for SEA.
Written Process for Review of SEA Allegations
Purpose
This process outlines the steps for reviewing allegations of Sexual Exploitation and Abuse (SEA) to ensure that all reports are addressed in a fair, transparent, and timely manner. The process is designed to uphold the organization’s commitment to integrity, accountability, and the protection of individuals involved.
Code of Conduct
Purpose
This Code of Conduct outlines the ethical principles and professional behavior expected of all employees, volunteers, contractors, and partners associated with [Your Organization Name]. It is designed to promote a culture of integrity, respect, and accountability in all organizational activities.
Organizational Policy on Protection from Sexual Exploitation and Abuse (PSEA)
Purpose:
This policy outlines the commitment of Aran Organization to protect individuals from sexual
exploitation and abuse. We are dedicated to ensuring that our staff, volunteers, and partners
adhere to the highest standards of conduct and ethical behavior.
Standard Procedures for PSEA Policy Acknowledgment
Purpose
This document outlines the standard procedures for ensuring all personnel, including staff, volunteers, contractors, and partners, review, acknowledge, and comply with Aran Organization’s Protection from Sexual Exploitation and Abuse (PSEA) Policy.